Privacy Notice

Last updated: 27 January 2026

This Privacy Notice explains how Regi Digital Ltd. (“we”, “us”, “our”) collects, uses and protects personal data when you visit our website, contact us, or use Regi (the “Service”).

1. Who we are

  • Company: Regi Digital Ltd.

  • Registered address: 2nd Floor College House, 17 King Edwards Road, Ruislip, London, United Kingdom, HA4 7AE

  • Company number: 16914302

  • Contact and privacy query email: TBC

We are the data controller for personal data we process, unless stated otherwise.

2. What personal data we collect

Depending on how you interact with us, we may collect:

A) Website visitors

  • Device and usage data (e.g., IP address, browser type, pages viewed, approximate location derived from IP)

  • Cookie and similar technology data (see Cookies Policy)

B) Enquiries and sales conversations

  • Name, work email, job title, organisation, phone number (if provided)

  • Your message content and preferences (e.g., demo requirements)

  • Notes from calls/meetings and correspondence

C) Service users (Regi platform)

  • Account details (name, work email, role, authentication identifiers)

  • Audit and security logs (e.g., login events, administrative actions)

  • Content you upload or create in the Service (which may include personal data if you choose to include it)

Important: Regi is intended for professional/enterprise use. You should avoid uploading special category data (e.g., health data) unless you have a lawful basis and appropriate safeguards.

3. How we use personal data (purposes)

We use personal data to:

  • Provide and operate the Service, including authentication and account management

  • Respond to enquiries, arrange demos, and manage relationships

  • Improve our website and Service (analytics, performance monitoring, troubleshooting)

  • Maintain security, prevent fraud and misuse, and ensure system integrity

  • Comply with legal obligations and enforce our rights

4. Lawful bases (UK GDPR)

We rely on the following lawful bases as applicable:

  • Contract (to provide the Service or take steps at your request)

  • Legitimate interests (to run our business, improve the Service, secure our systems, and communicate with business contacts)

  • Consent (primarily for non-essential cookies and certain marketing where required)

  • Legal obligation (where we must retain or disclose information)

5. Marketing

We may send marketing communications to business contacts where permitted by law. You can opt out at any time by using the unsubscribe link or emailing us at.

6. Sharing personal data

We may share personal data with:

  • Service providers (e.g., hosting, analytics, email delivery, customer support tools) acting as processors under contract

  • Professional advisers (legal, audit, insurance)

  • Authorities where required by law or to protect rights and safety

  • Corporate transactions (e.g., acquisition) with appropriate protections

We do not sell personal data.

7. International transfers

If we transfer personal data outside the UK, we use appropriate safeguards such as:

  • UK International Data Transfer Agreement (IDTA) and/or

  • UK Addendum to the EU Standard Contractual Clauses, plus additional measures where needed.

8. Data security

We use organisational and technical measures designed to protect personal data (e.g., access controls, encryption where appropriate, logging, and secure development practices). No system is 100% secure; you should also use strong passwords and safeguard credentials.

9. Data retention

We retain personal data only as long as needed for the purposes described, including:

  • Account and service data: for the life of the account and a reasonable period after closure

  • Logs: for security and compliance purposes for a defined period

  • Sales enquiries: typically for [12–24] months unless you ask us to delete sooner

10. Your rights

Under UK GDPR, you may have rights including:

  • Access, rectification, erasure, restriction, objection, and portability

  • Withdraw consent (where we rely on consent)

  • Complain to the UK Information Commissioner’s Office (ICO)

To exercise rights, contact [hello@TBC].

ICO contact: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

12. Changes to this notice

We may update this Privacy Notice from time to time. We will post the updated version on our website with a new “Last updated” date.